![]() If Create View is disabled when you try to create a view, you do not have the proper permissions to create a view. You can use a personal view as the starting point only for personal views. You can use a public view as the starting point for personal or public views. You cannot change a personal view to a public view or a public view to a personal view. A public view is a view that anyone can see. A personal view is a view that only you can see. See Understanding permission levels in SharePoint for more information.Īudience When you create a view, you can set the audience for the view to be Personal View or Public View. ![]() To create a public view you need to be in the Designer group for the list or library, or have the equivalent permissions. Note: If Make this the default view is not displayed on the create or edit view pages, you do not have the permissions to create a public view or the view is a personal view. Under the heading Start from an existing view, you'll see a list of your current views. This requires advanced permissions and SharePoint Designer.Įxisting view If an existing view is almost the view that you want, you can save time by using an existing view as the starting point for creating your new view. Only available when you have Microsoft Access installed.Ĭustom View in SharePoint Designer Start and use the SharePoint Designer app to create advanced custom views. To use this view, your list or library must contain columns with start dates and end dates.Īccess View Use Microsoft Access to create forms and reports that are based on the list or library. You can use this view, for example, to see which tasks overlap each other and to visualize overall progress. A Gantt view can help you manage projects. Gantt View This view displays list and library items in bars that track progress. If an item in a column is grayed out, then that type of column is not editable. ![]() There are some limitations to Datasheet View - not all Excel functionality is available, for example. This view is also helpful if you want to export your data to a spreadsheet or database program. This view, also known as Quick Edit, can be helpful if you have to edit many items in a list or library at the same time. To use this view, your list or library must contain columns with start dates and end dates for the calendar items.ĭatasheet View This view displays list and library items in a grid, similar to a spreadsheet. This view can be helpful if you want to see the items in the list or library chronologically. You can apply daily, weekly, or monthly views in this format. You can customize the view in many different ways, such as by adding or removing columns from the view.Ĭalendar View This view displays your list and library in a format similar to a wall calendar. Standard view is the default for most types of lists and libraries. Standard View This view displays your list and library items one row following another. Here are the types of views you can choose from: However, you can create additional views of the same data for each new format you want to use. Note: Once created, you cannot change the format of a view, such as from a calendar to a Gantt view. When you are finished with your changes, select OK. ![]() You can add or remove columns, add sort or filter criteria, configure folders, and more. On the Edit View page, make your changes. Select View options again, and then select Edit current view. Select the name of the view that you want to change. In that case, contact the Microsoft 365 admin or the site or list owners. If View options is not visible, make sure you are not editing the list or have not selected one or more items. In the command bar of your list, select View options. Save the view with its current name, or enter a new name to create a new view.įor more info, watch the video above or read Edit a list view. When you are finished, click View options and then click Save view as. You can change the order of items, filter them, group them, add columns, and change other column settings. You can make some changes directly in your list view. ![]()
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